SEBYS Project (Works of Art Information Management System-WAIMS Project)
History of the foundation cultural properties archive of Directorate General of Foundations goes back to the end of 1880s. But until today all documents in archives were physically being kept in archive rooms. Technical drawings belonging to the work in the archive were seeking with time consuming manuel methods. Found drawing was being delivered to demanding person to take it an outside copying center and it was being recovered back after completing the work. Document was wearing a little while every document was applied in archive. It was necessary to make a search in a separate part of archive to find technical reports. Also since photographes were being archived without indicating which report they belong to, they could not be found. Management of archive in this way was requiring the large archive rooms and as archive is only in the building of Directorate General of Foundations, it was very difficult to benefit from this archive for Regional Directorates, Turkish and world public union and as a consequence this case was slowing the works of Directorate General of Foundations. Thanks to SEBYS since keeping of documents in paper environment did not required, a structure has been established to be able to obtain to the right document in very short time and also all worn drawings were repaired in accordance with their technique. Stains rising on sheet over time were removed one by one in computer environment after scanning. Thus visiual quality of drawing was made more quality than it's original. Wrong filed drawings in any way were brought together again. In addition when drawings are printed out, in order to determine which work belongs to whih drawing all drawings were given an identity number in computer environment. All documents in archive may be displayed and reached by computer. After completion of SEBYS project, digitilized archive will facilitate to reach documents in archive for Regional Directorates, researcher students and research associates and Turkish and world public union.
A modul was developed in the scope of Works of Art Information Management System (SEBYS) Project. It has been established to facilitate the accession to all and any information and documents belonging to classics of foundation and to register them by providing security of orginal documents.
In the scope of the project documents such as architectural drawings, engineering drawings, technical reports, board decisions, property certificates, photographes (negatives, reversal films, camera films etc.), inscription index cards, repair index cards and maps will be transferred into digital environment.
SQL database is used in SEBYS in order to follow archive and work information, 360 0 indoor and outdoor images of works, photographes etc. regarding foundation-origin classics. As it is understood projects being of vital importance for institution make uses of separate database and also they are designed as application softwares is working locally without making contact between database and information. This case both is against to perception the structuring of information where uniqueness in information is essential and causes to running of moduls divergently to automation system logic as nondisciplinable.